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Steps to Making your Event Success
Creating a new event
Before you Enter an event, enter the courses you use
Courses are the distances and descriptions of the races you host. A course could
be as simple as a one design “around the buoys” course, where distance and
further instructions are not required. Other courses may require additional
instructions, and for handicap racing, distances. Although it is not necessary
to have your courses entered before promoting your first event, it is very
helpful to do so, and required before you start scoring.
Before you start entering events, it’s best to enter your courses that can be
used by any, and all of your events.
To create a new event,
login in as an organizer, and go to your home page. From there you can add
new courses, and events.
Starting your event: Entering Name, Date(s), Zip
Code and text.
Getting this information in correctly is key to hosting and promoting a
successful event. The dates will affect where your event will appear in the
list. The zip code will affect how distance based searches will show your event.
Fill in the long and brief descriptions.
The brief description is a sentence or two that shows up in a search of events,
the long description is the text that will appear on the event page.
Go public, or invite only?
Your Event can be limited to invite only. For a competitor to register
themselves for an event of this type, they must know the registration code.
Upload Documents, Pictures, and Flyers.
Sailing instructions, event schedules or other documents can be easily uploaded,
and made available to the public, or limited to only competitors that are
registered for your event.
Pictures, and promotional graphics can also be uploaded. If you make them
public, there is a good chance they will show up on the home page of
When you make changes to the documents, you can send all competitors an email
telling them of the changes.
Select Competitor Prerequisites
This is a checklist of those items that you require of each competitor. The
list includes some standard items, but you may also add your own prerequisites.
An example of these items would be proof of insurance, rating or class
certificates, and even the ability to add a legal statement that the competitor
must accept before NOR accepts their registration.
Create Divisions and Classes
A Division is a group of boats racing under the same rule, and the same race(s).
A Division can be broken into classes. NOR will score for both a class, and a
It is much easier on you, and your competitors if you have divisions entered
before you open the event up for registration. If divisions are available, your
competitors can select their division when they register.
Make the Event Public
Now that you have all of the information in and correct for your event, check
the box at the top of the edit page. Your event will now appear in the searches
by date, and distance.
Promote the Event
On the event editing page, you can select “promote this event”. This is your
opportunity to promote your event to all competitors within 100 miles of your
zip code. You can send this email with a link to your event out to competitors
every 4 days.
As competitors register, you can adjust the splits as necessary, balancing the
Enter a race
An event may have more then one race. Each race must have a course, a name, and
one or more divisions. For divisions using a handicap scoring system, including
a start time for each class is very helpful in providing accurate scoring.
Score the Race
For one design scoring, enter the finish position of each boat. For handicap
fleets, enter the finish time of each boat. The start time for each competitor
can be adjusted also, this is useful for classes where the start times are
staggered such as cruising classes.
Scores can also be done by standard abbreviations per rule A11 of U.S. Sailing’s
Rules of racing 2009-2012. If the competitors division is scored on time
handicapping, and a code is entered, you may manually enter a score for that
competitor, you may also elect to have this manual score affect the place of
other boats, or not.
Finalize the race score
After all of the competitors have been scored, you can then publish the race. On
the race edit form or scoring form you can choose “publish race” by checking the
box in front of the event. This will then make the results public.
If an event has more then one race, then the series results will automatically
be calculated. You can select from various scoring methods for a series.
For more information, click here to go to the race series help page
Notify Competitors of Updated Results
When you are finished scoring, you can send all competitors notice
A Championship event uses the results of other events to tally them together as
a new race event, and series score.
To make a championship event, you start out like a regular race driven event,
but, instead of adding races, you pull series results from other events. Each
one of those other events show as a “race” under your champion ship event.
N.O.R. quick start steps:|
Just as with any successful
event, planning should
start a few weeks in advance. This is especially
true with N.O.R. If you start your event early and
make it public, competitors will register themselves
and do most of the
work for you!
* Before the first day of racing:
Enter Courses with distances your races will use
* Create an event
Create Divisions, and the Rule they will race under
(PHRF, JAM, One
* Promote the event, and encourage competitors to
* Sign up competitors that did not register
* Assign Class splits for each division
Go RACE! After the race:
* Create a race for the event.
* For each division and class, select a course, and
assign a start time
Enter each competitors Finish time.
*Publish the Race!