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Steps to Making your Event Success

Before you Enter an event, enter the courses you use most often
Courses are the distances and descriptions of the races you host. A course could be as simple as a one design “around the buoys” course, where distance and further instructions are not required. Other courses may require additional instructions, and for handicap racing, distances. Although it is not necessary to have your courses entered before promoting your first event, it is very helpful to do so, and required before you start scoring.

Before you start entering events, it’s best to enter your courses that can be used by any, and all of your events.

Starting your event: Entering Name, Date(s), Zip Code and text.
Getting this information in correctly is key to hosting and promoting a successful event. The dates will affect where your event will appear in the list. The zip code will affect how distance based searches will show your event.

Fill in the long and brief descriptions.
The brief description is a sentence or two that shows up in a search of events, the long description is the text that will appear on the event page. 

Go public, or invite only?
Your Event can be limited to invite only. For a competitor to register themselves for an event of this type, they must know the registration code.

Upload Documents, Pictures, and Flyers.
Sailing instructions, event schedules or other documents can be easily uploaded, and made available to the public, or limited to only competitors that are registered for your event. 

Pictures, and promotional graphics can also be uploaded. If you make them public, there is a good chance they will show up on the home page of noticeofrace.net

When you make changes to the documents, you can send all competitors an email telling them of the changes.

Select Competitor Prerequisites
This is a checklist of those items that you require of each competitor. The list includes some standard items, but you may also add your own prerequisites. An example of these items would be proof of insurance, rating or class certificates, and even the ability to add a legal statement that the competitor must accept before NOR accepts their registration.

Create Divisions and Classes
A Division is a group of boats racing under the same rule, and the same race(s). A Division can be broken into classes. NOR will score for both a class, and a division. 

It is much easier on you, and your competitors if you have divisions entered before you open the event up for registration. If divisions are available, your competitors can select their division when they register.


Make the Event Public
Now that you have all of the information in and correct for your event, check the box at the top of the edit page. Your event will now appear in the searches by date, and distance.


Promote the Event
On the event editing page, you can select “promote this event”. This is your opportunity to promote your event to all competitors within 100 miles of your zip code. You can send this email with a link to your event out to competitors every 4 days.

Adjust Classes
As competitors register, you can adjust the splits as necessary, balancing the fleet. 

Enter a race
An event may have more then one race. Each race must have a course, a name, and one or more divisions. For divisions using a handicap scoring system, including a start time for each class is very helpful in providing accurate scoring.

Score the Race
For one design scoring, enter the finish position of each boat. For handicap fleets, enter the finish time of each boat. The start time for each competitor can be adjusted also, this is useful for classes where the start times are staggered such as cruising classes.

Scores can also be done by standard abbreviations per rule A11 of U.S. Sailing’s Rules of racing 2009-2012. If the competitors division is scored on time handicapping, and a code is entered, you may manually enter a score for that competitor, you may also elect to have this manual score affect the place of other boats, or not.

Finalize the race score
After all of the competitors have been scored, you can then publish the race. On the race edit form or scoring form you can choose “publish race” by checking the box in front of the event. This will then make the results public.

Series Results
If an event has more then one race, then the series results will automatically be calculated. You can select from various scoring methods for a series. For more information, click here to go to the race series help page .

Notify Competitors of Updated Results
When you are finished scoring, you can send all competitors notice 

Championship Event 
A Championship event uses the results of other events to tally them together as a new race event, and series score.

To make a championship event, you start out like a regular race driven event, but, instead of adding races, you pull series results from other events. Each one of those other events show as a “race” under your champion ship event.